- Take Attendance at each rehearsal and concert
- Maintain attendance spreadsheet
- Notify Director of emerging patterns (if someone is close to exceeding their limits).
- Be in Charge of Communication / disseminating information to players.
- Send Weekly Schedule Emails
- Distribute stipend checks, etc.
- Maintain Roster
- Get Contact Information and signed Player Agreement from new players
- Give Welcome Packet / Player Handbook to new players
- Work with section leaders to make sure all positions are filled for each concert.
- Track anticipated absences and ensure a sub is in place / that each part is covered.
- Send updated Roster to Librarian and Director for each concert one month prior to rehearsal start.
- Send list and coordinate comp tickets for musicians.
- Maintain list of approved subs
- Maintain accurate email list.
- Auditions
- Obtain who will be leaving the orchestra and what positions need to be filled for the following season
- Coordinate audition times and contact auditionees
- Attend auditions and check-in auditionees
- Playbill
- Submit personnel list
- Other duties and projects as requested by the director
- Monthly Meetings with Music Director
